Manage the Discussion Board
The Discussion Board is organized into discussion threads that have several structural levels. The organizational structure follows the following format:
The Administration area can be accessed by clicking the Discussion Board link from the TS Coordinator area.
Discussion Board Hierarchy
A Category is created by a TS Coordinator and is the highest level in the Taskstream Discussion Board. It is used to identify general areas of discussion. A category may only be modified or deleted by the person that created it.
A Forum is created by a TS Coordinator and is a sub-level within a Category. It identifies discussion areas that relate to the discussion category. A forum may only be modified or deleted by the person that created it.
A Topic is the next level in the hierarchy and is created within a forum. Topics maybe be edited by the owner of the topic, and may be deleted by owner of the forum.
A Reply is a response to a topic and is the fourth level where all Taskstream subscribers can respond to a posted topic or previous reply to a topic. Replies may be edited by the owner of the topic, and may be deleted by owner of the forum.
Add/Edit a Category
To add a new category, click the Create New Category button. This is the top button on the right side of the screen.
You will then be prompted to provide a category name and select to whom you want to make the category accessible level. Once you have made your selections, click the Apply Changes button.
NOTE: Site Coordinators will be able to make Discussion Board categories available to any registration group or to any Program that was created within the organization. Group Coordinators will only be able to make Discussion Board categories available to the Programs for which they have been given Managerial permissions.
Once created, your category will appear in the alphabetical list of categories for your organization.
In order for you or other subscribers in your organization to create topics, you will need to create a forum.
Modify an Existing Category
To modify a category that already exists, click the Edit Category button associated with the category you want to modify.
From the resulting screen, you are able to change the category name.
Use the Active and Inactive radio buttons to change the category status and designate whether people can see the category or not. This enables you to hide old discussions without deleting them.
To change the level of access for a category, select the appropriate boxes for the groups to which you would like to give access. You can deselect the boxes to remove access for groups.
Once you have finished editing the category, click the Apply Changes button.
Add/Edit a Forum
To add a forum below a category, click the corresponding Create New Forum button.
On the resulting screen, provide a forum name and a description of the forum. Next, choose the category to which you want to add this forum. Finally, click the Create Forum button.
Modify an Existing Forum
To modify a forum that already exists, click the Edit Forum button associated with the forum you want to edit.
You can then change the name, description, and/or category with which the forum is associated. When you are finished making your changes, click the Edit Forum button.
Delete a Category or a Forum
To delete a category, click the Delete Category button associated with the category you want to delete.
To delete a forum, click the Delete Forum button associated with the forum you want to delete.
You will then be prompted to agree with the following statement: I accept the terms and conditions and understand that this operation cannot be undone. After checking the box associated with the statement, click the Delete Forum button.
Delete a Topic/Reply
As a Coordinator you can delete topics and replies posted by others. You do not have the ability to modify a topic or reply posted by anyone other than yourself.
To delete a topic or reply, first search for it by selecting the forum in which the topic or reply is located by clicking the name of the forum, and then click the Delete Topic button associated with this topic or reply.
To delete the reply, first click the name of the topic in which the reply is located. Then click the name of the reply to view it. Click the Delete Reply button located in the main view of the reply to delete the reply.
Add a Topic/Reply
To add a topic or a reply to the discussion board, you will need to return to the live view of the discussion board.
To return to the live view of the discussion board, click Communications from the top navigation bar, and then click the Go to Discussion Board link.
For directions about adding new topics and new replies, please refer to the Discussion Board section of the Help Area.